The repository shall monitor its organizational environment to determine when to execute its succession plan, contingency plans, and/or escrow arrangements.

This is necessary in order to ensure that the repository can recognize when it is necessary to execute those plans.

Administrative policies, procedures, protocols, requirements; budgets and financial analysis documents; fiscal calendars; business plan(s); any evidence of active monitoring and preparedness.

The management of a repository should have formal procedures in place to periodically check on the viability of the repository. This periodic check should be used to determine if, or when, to execute the repository’s formal succession plan, contingency plans, and/or escrow arrangements.

The Succession Policy outlines the terms under which APTrust dissolves, or a Sustaining Member takes over managing its content and the processes involved. 

The Financial Sustainability and Business Principles document outlines the business, financial, and service principles for APTrust, including a commitment to diversity and openness. Links to the Budget Process are included, and finally, an overview of all Financial Practices and Procedures is included. This includes audits: “The University Library’s financial procedures are subject to audit review on multi-year cycles by the University of Virginia’s auditors and periodically by the Commonwealth of Virginia’s Auditor of Public Accounts.”

The Service Management Policy document outlines costs and procedures when payments are not made.

Finally, the APTrust 20 Cost Questions provide additional information regarding the financial environment.